HR form: Michigan New Hires

Abstract: Staff will obtain a completed ‘State of Michigan New Hire Reporting Form’; report as per standards; retain a copy.

Website: https://www.mi-newhire.com/#/public/public-landing/login

According to the website:

What is New Hire Reporting?

Federal law (42 USC 653A(b)(1)(A)) requires all employers to report all new and returning employees working in the State of Michigan to the Michigan New Hires Operation Center.

• This reporting must take place within 20 calendar days after the date of hire.
• If employers use electronic reporting options, they can submit new hire reports in two monthly transmissions, no fewer than 12 days and no more than 16 days apart.

Employers required to provide employees with W-2 Forms must also comply with new hire reporting requirements. Any employee receiving a W-2 Form must be reported as a new hire within 20 days of the date of hire.

Why is new hire reporting required?

In 1996, Congress enacted a law called the “Personal Responsibility and Work Opportunity Reconciliation Act,” or PRWORA, as part of Welfare Reform. This legislation created the requirement for employers in all 50 states to report their new hires and re-hires to a state directory within 20 days. New hire reporting speeds up the child support income withholding order process, helping children receive the support they deserve. Employers serve as key partners in ensuring financial stability for many children and families and should take pride in their role.

Who is required to report?

• Newly hired employees – A “newly hired employee” is defined as an employee who has not been employed by the employer in the past. This may also be an employee who was previously employed but 60 consecutive days have passed since their last date of employment.
• Rehired employees – If the employee returning to work is required to complete a new W-4 or has not been employed by the company for 60 consecutive days, they should be reported as a new hire.
• Contractors – Independent contractors should be reported if they provide a social security number to their employers. Payments made to independent contractors are subject to income withholding for child support.

How and Where to Report:

• Report online at the Michigan New Hires Operation Center Employer Services Portal
• Set up Secure File Transfer by contacting us at (800) 524-9846